Year-End and Start-of-Year HR Checklist

Dec 10, 2024

Blog

Year-End and Start-of-Year HR Checklist

Table of Contents

Introduction

The end and beginning of the year are pivotal moments for HR Administration, as these periods require meticulous planning and reporting. Human Resources (HR) teams face a heavy workload, as they not only close out the current year but also lay the groundwork for the coming year. These tasks ensure that businesses remain compliant with legal requirements while aligning their human capital strategies with overall company goals.

Year-End HR Administration Tasks

Summary Reports and Analysis

As the year wraps up, HR teams must compile and analyze annual HR performance reports. This includes evaluating employee management efficiency and workforce utilization. Additionally, they prepare year-end bonuses, plan company celebrations, and organize Tet (Lunar New Year) gifts for employees. Administrative reports from the previous year also need to be prepared for review by senior management.

Preparation for Tet (Lunar New Year) Holiday

Tet is the most significant holiday in Vietnam, requiring HR to manage a range of tasks, such as establishing holiday leave policies and Tet bonuses according to the latest regulations. HR teams also manage employees’ vacation requests and ensure that any pending work is resolved before the holiday break.

Fulfillment of Government Reporting Obligations

Before the year ends, HR teams must submit various compliance reports to government agencies:

Annual report on the use of employee
Annual report on the recruitment and use of Vietnamese employees
Annual report on employment services operation
Annual report on technical inspection on occupational safety; labor safety and hygiene training and working environment observation of enterprises
Annual report on the result of working environment observation
Annual report on technical inspection operation
Annual report on the operation of labor safety and hygiene training
Annual report on the result of operation environment observation
Annual report on sending Vietnamese employees working overseas
Annual report on the operation of labor outsourcing

These reports ensure that the company complies with government regulations and that its labor and safety practices are transparent.

Download NetViet’s 2025 Labor Law Compliance Calendar.

Start-of-Year HR Administration Tasks

Strategic Workforce Planning for the New Year

The start of the year is marked by setting new HR plans, including talent acquisition strategies that align with the company’s growth objectives. HR teams also develop training and development programs to enhance employee skills throughout the year. Additionally, they establish a salary and benefits fund, ensuring that remuneration policies are aligned with the company’s financial standing.

Setting KPIs and Objectives for the New Year

HR departments must develop Key Performance Indicators (KPIs) to track the effectiveness of their HR management strategies. These KPIs help monitor performance and ensure that HR objectives support the company’s broader goals for the year.

Fulfillment of Government Reporting Obligations

Early in the year, HR teams must submit several reports to government agencies:

Annual report on the use of foreign employees
Annual report on labor accident situation at the grassroots level
Annual report on occupational health of business establishments
Annual report on labor safety and hygiene
Annual report on contribution of unemployment insurance

Additionally, reports on workforce fluctuations and foreign labor utilization must be submitted to ensure that the company is compliant with labor laws from the start of the year.

Download NetViet’s 2025 Labor Law Compliance Calendar.

Legal Updates for HR Administration in 2024

HR departments must stay abreast of the latest Legal Updates, as numerous new laws, circulars, and decrees come into effect at the beginning of each year. These changes can significantly impact mandatory insurance contributions, employee welfare, and workplace safety standards.

Conclusion

Both the end and start of the year are crucial periods for HR Administration. Efficiently organizing tasks during these times ensures compliance with legal regulations and lays the foundation for the company’s strategic goals. By staying informed of legal changes and planning effectively, HR teams can mitigate risks and support the smooth operation of the business throughout the year.

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NetViet offers comprehensive HR solutions for businesses entering or expanding in the Vietnamese market. Established in 2000, NetViet provides expert, seamless, and compliant HR solutions.

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