Nowadays, transparency and accuracy in salary management are indispensable factors to maintain trust between businesses and employees. One of the important tools to help this is payslip. But not everyone clearly understands the importance and how to make a standard payslip. What is a Payslip and what information is needed? Let’s find out with NetViet in this article below!
1. What is a payslip?
A payslip (also known as a salary slip or wage statement) is an official document issued by an employer to an employee to show the detailed breakdown of earnings and deductions for a given pay period—typically monthly.
Payslips provide transparency into how salary is calculated and help both employers and employees keep track of financial and tax obligations.
2. Is providing a payslip mandatory in Vietnam?
Under Vietnamese labor law, employers are not legally required to issue a printed payslip.
According to:
- Clause 3, Article 95 of the Labor Code 2019, employers must inform employees of salary breakdowns at the time of payment.
However, business must provide the payslip for employees each pay period, digitally or in print, to ensure legal clarity and professionalism.
3. What information is included in a payslip?
A standard payslip typically includes:
| Section | Description |
|---|---|
| Employee Information | Full name, employee ID, department, job title |
| Pay Period | Start and end date of the salary cycle |
| Basic Salary | Fixed salary stated in the employment contract |
| Allowances | Meal, phone, transportation, responsibility allowances (if any) |
| Overtime Pay | Calculated based on labor law multipliers (150%, 200%, etc.) |
| Bonuses or Incentives | Holiday bonus, performance bonus, other supports |
| Deductions | Social insurance, health insurance, unemployment insurance, personal income tax |
| Gross Salary | Total earnings before deductions |
| Net Salary (Take-home) | Final amount paid to the employee |
4. Why are payslips important?
For Employees:
-
Track monthly income, deductions, and bonus payments
-
Proof of income for loans, visa applications, or renting
-
Identify errors in salary or tax withholdings
-
Ensure compliance with employment contracts
For Employers:
-
Enhance transparency and trust with staff
-
Reduce disputes or misunderstandings about pay
-
Maintain professional HR standards
-
Comply with labor audits and financial reporting
5. How should businesses issue payslips?
a. Format:
-
Paper payslip: Suitable for manual operations or factory settings
-
Digital payslip (PDF/email/HRM system): Ideal for mid to large companies; efficient and eco-friendly
b. Frequency:
-
Issued monthly, alongside salary payment
-
Some companies also provide quarterly or annual summaries
c. Key Considerations:
-
Clear, concise layout
-
Confidentiality of salary details
-
Tailored to different departments if needed
6. Sample Payslip
CLICK HERE TO DOWNLOAD YOUR FREE PAYSLIP TEMPLATE!
Conclusion
Payslips are a small document with big significance. They help align expectations, promote transparency, and ensure fair treatment in the workplace. As Vietnam’s labor environment modernizes, payslips are becoming an expected norm—not just a best practice.
If your business is looking for outsource HR and salary processing, consider partnering with NetViet for secure, compliant, and efficient payroll solutions.
Need expert support in managing payroll and payslips?
Let NetViet help streamline your HR and compliance processes.
📞 Hotline: +84 28 6261 7310
📧 Email: info@netviet.com.vn
🌐 Website: www.netviet.com.vn
